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Why do privacy notices need to be issued?

The Data Protection Act 1998 has put in place numerous safeguards regarding the use of personal data by organisations, including the Department of Education, local authorities and schools. This area of law is complex. The Act gives rights to those about whom data is held, known as data subjects. This includes:

• the right to know the types of data being held
• why it is being held, and
• to whom it may be communicated.

Privacy notices are designed to meet those needs of the Act and should be brought to the attention of all pupils for whom data is being submitted in the School Census. Schools and local authorities are responsible for doing this for their pupils and the privacy notice might be included as part of an induction pack, and/or posted on the staff noticeboard/intranet.

Please find below the latest model Privacy Notice available for download that you can use. The red text requires your specific school details. Please note it is not necessary to reissue Privacy Notices to pupils who received the previous version.

Further information on data sharing by the Local Authority can be found in the document “Contact details and data sharing between organisations”.

Documents are provided in downloadable pdf file format unless otherwise stated:

• Model Privacy Notice (55 kb MS Word)
• Contact details and data sharing between organisations (47 kb MS Word)

Contact

If you require any further information, please contact:

Information Manager
Children Services
Sanford House
Sanford Street
Swindon
SN 1QH

Tel: 01793 465785
Email: sbyford@swindon.gov.uk